Caterbook
Caterbook - Online booking system Free Trial Request

Features & Benefits

Important info about CaterbookThis is a list of some of the functions built in to CaterBook.

We Help You!

  • A system for running your business is essential and the service you get is just as important
  • We build & prepare your database at the start based on your tariff. - NO EXTRA COST
  • We even prepare your graphics for you
  • We have telephone support, internet support with a very neat data transfer system
  • We also assist with installation & show you the ropes to get started -WE DON'T CHARGE EXTRA
Paperwork Savings

Consider a guest house with 15 rooms. Assuming the business takes 2000 bookings during one year and the paperwork for each booking is;

One Registration
One Confirmation
One Invoice

Using a Word template each booking may be assumed to take, let's say- 6 minutes.
Over one year this amounts to 200 hours
Assuming a pay rate of £6.00 per hour this totals £1200 !!

Now consider that CaterBook handles paperwork in seconds and compare the costs.

Bookings/Reservations

  • Fast! Enter your bookings on one screen in a simple process in a moment Automatic storage of customer information and auto offer of previous visitors
  • Quotation creation and storage for one click transfer to a booking
  • One click Confirmation printing Invoicing and even Registry forms
  • Automatic and modifiable tariff calculation with incredibly flexible costings
  • Deposit handling
  • Automatic availability calculation
  • Simple & Intuitive step by step format requiring minimal training
  • Passworded users (if you want them) logging 'who-did-what' with different access levels
  • Compatible with QAS, AFD and SimplyPostCode postcoding software -NO SPECIAL MODULES REQUIRED!
Commission Savings

Commission based bookings are sometimes an option to generate much needed bookings.
There are however, more cost effective ways of generating business and our comparison example shows very clearly, the real costs of commission based online booking systems.

Some of our competitors even offer 'free' systems. Remember, few things are free in this world and it's well worth checking the real costs.

On-line Bookings/Reservations

  • Online Booking ManagerCaterBook is inclusive of the state of the art Online Booking Manager - (the OBM)
  • This is one of the most sophisticated online systems available in use worldwide
  • The online system appears on your own website with no complex coding! - just a simple link.
  • No commissions and no card transaction charges
  • Certified secure with trusted Thawte certification
  • Automatically synchronised with availability from the in-house CaterBook system
  • Total control over booking rules with the online administrator
  • Very simple, easy to understand, step by step format.
Pro-active Marketing

The very best custom is repeat custom.
Clients who have been before can often be encouraged to return with good marketing.

Current Caterbook clients use their customer databases to post promotional leaflets or e-mail special offers. They can even target specific clients.
For example, they can easily search for guests who visited for a local event and e-mail those people when a similar activity occurs again.

Use CaterBook to generate more, and better quality business. It's easy!

Databases

  • Powerful SQL/Visual Basic Programming forming a solid program foundation
  • Modifiable storage for additional products/services, suppliers and clients
  • Fully exportable data - No Restrictions!
  • Creates Microsoft Excel sheets; hand it to your accountant - SAVE MONEY!
  • Built in back up systems including timed Internet data back up
  • Fully searchable, find anything quickly and easily!
  • Collate specific lists in seconds and export them to any word processor for Mailshots
Book-keeping

With CaterBook, you can enter your outgoing business costs as well as the usual guest payments.
This means you have the money in and money out information available in a high organised manner. You can monitor profit levels instantly.
You can check your VAT in moments. The reporting information in CaterBook is flexible and exportable to external programs.
It will even create Simplex style Microsoft Excel sheets (.xls) which categorise and total your receipts & outgoings.

Be better organised and save time and money.

Internet

  • The internet cannot be underestimated for delivery of new custom now...
  • Availability pop-up on YOUR website AND elsewhere
  • Full Data Backup to our secure server
  • On-line booking (if you want it) - NO EXTRA CHARGES!
  • Latest program version updates

Clear Graphic Displays

  • Online Booking ManagerCaterBook features a Graphic Diary known as the Shuffle List
  • It allows you to move rooms around and change lengths of stay etc
  • Reporting graphic charts showing comparable data
  • Overall interface developed with a clear and clean graphic design
  • Tariff settings broken up into legible and understandable sections
  • Use your own graphics for personalised paperwork, or use your own Word documents
Reporting

The importance of business data is hard to overstate.
The value of the reports to any size of business can help make better decisions.

Take this very simple example:
You spend 500 pounds on a magazine advertisement. A salesperson calls asking if you wish to repeat the advert.
Do you take up the offer? Check the Reference report in CaterBook and you will see EXACTLY how much money the advert generated.
If it was less than you expected, turn down the offer and you just saved 500 pounds.

Now check how much CaterBook cost you in the first place.

Reporting

  • Three report sections: Marketing information, Domestic information & Financial 
  • Date controlled reports allow you to select any period you require- a day, a week, month or year(s)
  • Fully exportable data - No Restrictions!
  • CaterBook even creates Microsoft Excel spreadsheets from the financial data!
  • Track where your guest found you and save fortunes on your advertising budget.
  • Find out why your guests visit you and how long they tend to stay for.

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